Decision
Analysis
outcome: The decision was to approve the new contract with Unit 4.
summary: The decision to approve a new 5-year contract with Unit 4 for an enhanced Financial Management System (ERPX) is at stake.
topline: The Cabinet Member for Resources has decided to approve a new 5-year contract with Unit 4 for an enhanced Financial Management System (ERPX).
reason_contentious: This issue is not particularly contentious as it focuses on value for money and efficiency for the Council.
affected_stakeholders: ["Council", "Unit 4", "SoftCat"]
contentiousness_score: 2
political_party_relevance: There are no mentions or implications of political parties or political influence on the decision.
URL: https://democracy.bathnes.gov.uk/ieDecisionDetails.aspx?ID=2167
Decision Maker: Cabinet Member for Resources
Outcome:
Is Key Decision?: Yes
Is Callable In?: Yes
Purpose: The Council will have to award a new 5 year Contract for its Financial Management System (Agresso).
Content: To approve a new 5-year contract with Unit 4 for an enhanced Financial Management System (ERPX). A number of options were considered to deliver the best value for money for the Council. The final approach followed uses a fully compliant procurement process using a specific framework through SoftCat which maximises value and efficiency to the Council. It is also in line with most modern software providers utilising SaaS (Software as a Service) technology, the Council’s ICT strategy and the need to migrate all business systems to a hosted platform. A range of other options were considered, however the significant costs and risks involved were prohibitive and therefore a straightforward re-contracting position was recommended.
Date of Decision: January 7, 2025