Decision
Analysis
outcome: The contract was awarded to Healthmatic at a cost of £44,050.
summary: The decision is about awarding a contract for replacement Paddlegates at Four Seasons toilets.
topline: The Strategic Director has decided to award a contract for replacement Paddlegates at Four Seasons toilets to Healthmatic.
reason_contentious: This issue may be contentious as it involves spending public funds on a specific vendor for a specific service.
affected_stakeholders: ["Strategic Director", "Healthmatic", "Local residents using the toilets"]
contentiousness_score: 5
political_party_relevance: There are no mentions or implications of political parties or political influence on the decision.
URL: https://mansfield.moderngov.co.uk/ieDecisionDetails.aspx?ID=1029
Decision Maker: Strategic Director
Outcome: Recommendations Approved
Is Key Decision?: No
Is Callable In?: No
Purpose: To award the replacement Paddlegates contract at Four Seasons ladies and gents toilets to Healthmatic at a cost of £44,050 which includes the following: - • Removal of existing paddlegates. • Supply and installation of new paddlegates, inc. all associated connectivity. • Inclusive of cash and contactless payment system. • Clear site, remove and dispose of all waste appropriately. The current paddlegates are not operational due to faults in the system and the inability to source replacement parts due to age of the system. This results in an increase in vandalism, abuse and difficulty in maintaining cleanliness due to no access control system in place. The staff are not permanently on site monitoring usage and maintaining cleanliness, this is usually carried out through hourly checks. Additional costs will include the following: - • £750.00 per annum pre-planned preventative maintenance. • Call outs due to vandalism @ £190.00 first hour and £95.00 per hour thereafter. • Contactless operating costs, 2.45% and 2p per transaction, plus £10 per unit per month, deducted from revenue statement prior to transfer of net balance.
Content: Resolved by the Strategic Director Authority to award contract for replacement Paddlegates at Four Seasons toilets. To award the replacement Paddlegates contract at Four Seasons ladies and gents toilets to Healthmatic at a cost of £44,050 which includes the following: - • Removal of existing paddlegates. • Supply and installation of new paddlegates, inc. all associated connectivity. • Inclusive of cash and contactless payment system. • Clear site, remove and dispose of all waste appropriately. The current paddlegates are not operational due to faults in the system and the inability to source replacement parts due to age of the system. This results in an increase in vandalism, abuse and difficulty in maintaining cleanliness due to no access control system in place. The staff are not permanently on site monitoring usage and maintaining cleanliness, this is usually carried out through hourly checks. Additional costs will include the following: - • £750.00 per annum pre-planned preventative maintenance. • Call outs due to vandalism @ £190.00 first hour and £95.00 per hour thereafter. • Contactless operating costs, 2.45% and 2p per transaction, plus £10 per unit per month, deducted from revenue statement prior to transfer of net balance. · Do not award contract and toilets remain free to use, resulting in loss of revenue and increase in maintenance costs due to vandalism and abuse. · Award contract to alternative tender submission, at a cost of £48,312.50, plus connectivity costs of 2.95% transaction fee. This does not include maintenance or call out costs.
Date of Decision: January 8, 2025