Decision

The Executive Director of Place has decided to award a cashless parking contract to the preferred supplier, potentially costing up to £3.2M over 2 years.

Analysis

outcome: The recommendations were approved to award the contract to the preferred supplier for a 2-year period with optional extensions.

summary: The decision at stake is the direct award of a cashless parking contract using the compliant Crown Commercial Service (CCS) G-Cloud 14 framework.

topline: The Executive Director of Place has decided to award a cashless parking contract to the preferred supplier, potentially costing up to £3.2M over 2 years.

reason_contentious: This issue may be contentious as it involves a significant financial commitment and potential impact on parking services for the local community.

affected_stakeholders: ["Council", "Local community", "Parking service users", "Preferred supplier"]

contentiousness_score: 6

political_party_relevance: There are no mentions or implications of political parties or political influence on the decision.

URL: https://democracy.lbhf.gov.uk/ieDecisionDetails.aspx?ID=4987

Decision Maker: Executive Director of Place

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Purpose: The awarding of a cashless parking contract

Content: To direct award the cashless parking contract using the compliant Crown Commercial Service (CCS) G-Cloud 14 framework. The new contract will be for 2 years with two optional 1-year extensions. The annual contract cost has been estimated at £0.8M per annum. Some of these costs will be variable depending on the number of parking sessions purchased. This results in an estimated total contract value of £1.6M, potentially as high as £3.2M if both 1-year extensions are exercised. The contract will run, not including extensions, from July 2025 to July 2027.   1.     Three suppliers would be able to provide the Council with an emissions-based cashless parking model. However, the preferred supplier has been assessed as the one which provides the Most Economically Advantageous Tender (MEAT) and aligns with the Council’s requirements, based on the G-Cloud 14 buyers guide.   2.     Appointing the preferred supplier will ensure continuity of service, whilst appropriately managing any cost-of change.     Please refer to the report.

Date of Decision: July 3, 2025