Decision
Analysis
outcome: Recommendations Approved
summary: The decision involves appointing Flowbird Smart City UK for a contract value of approximately £506k to replace end-of-life car park payment equipment.
topline: The Joint Assistant Director: Commercial Services has decided to appoint Flowbird Smart City UK for a £506k contract to replace end-of-life car park payment equipment.
reason_contentious: This issue may be contentious as it involves significant financial investment and potential changes to the current payment system, which could impact stakeholders.
affected_stakeholders: ["Council", "Flowbird Smart City UK", "Customers"]
contentiousness_score: 6
political_party_relevance: No mention or implication of political parties or political influence on the decision.
URL: https://democracy.guildford.gov.uk/ieDecisionDetails.aspx?ID=4540
Decision Maker: Joint Assistant Director: Commercial Services
Outcome: Recommendations Approved
Is Key Decision?: No
Is Callable In?: No
Purpose: The procurement exercise has been completed and the Council will appoint Flowbird Smart City UK at a contract value of approx. £506k (which is a combined value for GBC and WBC, GBC portion approx. £188,600k, as breakdown shows below, which is well under the approved £250k).
Content: The procurement exercise has been completed and the Council will appoint Flowbird Smart City UK at a contract value of approx. £506k (which is a combined value for GBC and WBC, GBC portion approx. £188,600k, as breakdown shows below, which is well under the approved £250k). The existing P&D car park payment equipment is end of life and the maintenance, upkeep and the availability of spares is becoming increasingly problematic. Replacement equipment will allow for the introduction of a modern, ticketless system providing an improved service to customers, greater opportunities to future-proof payment provision and offer flexibility to maximise income generation, better business intelligence and reduced maintenance issues. A new supplier has been found through the Procurement/Framework route and next steps are to issue a new contract to that supplier. The new supplier has been found through the Procurement/Framework route. None. Extraordinary Full Council 13 August 2024. CO41 (3) That the Assistant Director, Commercial Services be authorised, in consultation with the Joint Strategic Director, Finance, to take any action in relation to the procurement and letting of contracts in respect to the P&D equipment, including undertaking a joint procurement by GBC and WBC to obtain best value for both councils.
Date of Decision: June 30, 2025