The Executive Director Resources has decided to extend the call off contract with Trustmarque Ltd for Miscellaneous Software by twelve months.

URL: https://councillors.knowsley.gov.uk/ieDecisionDetails.aspx?ID=7472

Decision Maker: Executive Director Resources (Stephan Van Arendsen)

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Purpose: The purpose of the report is to seek approval, in accordance with Public Contract Regulations 2015, Regulation 72(1)(a), to modify the call off contract with Trustmarque Ltdfor Miscellaneous Software as provided for within the existing call off contract at clause 1.3 by extending it for twelve months from 1st July 2025 to 30th June 2026.   The modification is justified as the requirements of Regulation 72(1)(a) are met as follows:   (a)      where the modifications, irrespective of their monetary value, have been provided for in the initial procurement documents in clear, precise and unequivocal review clauses, which may include price revision clauses or options, provided that such clauses—   (i)       state the scope and nature of possible modifications or options as well as the conditions under which they may be used, and   (ii)       do not provide for modifications or options that would alter the overall nature of the contract or the framework agreement;   The modification is provided for within the existing call off contract at clause 1.3 in precise and clear detail with regards to scope, nature and conditions under which the modification may be used.  It does not change the overall nature of the contract.  

Content: The purpose of the report is to seek approval, in accordance with Public Contract Regulations 2015, Regulation 72(1)(a), to modify the call off contract with Trustmarque Ltdfor Miscellaneous Software as provided for within the existing call off contract at clause 1.3 by extending it for twelve months from 1st July 2025 to 30th June 2026.   The modification is justified as the requirements of Regulation 72(1)(a) are met as follows:   (a)      where the modifications, irrespective of their monetary value, have been provided for in the initial procurement documents in clear, precise and unequivocal review clauses, which may include price revision clauses or options, provided that such clauses—   (i)       state the scope and nature of possible modifications or options as well as the conditions under which they may be used, and   (ii)       do not provide for modifications or options that would alter the overall nature of the contract or the framework agreement;   The modification is provided for within the existing call off contract at clause 1.3 in precise and clear detail with regards to scope, nature and conditions under which the modification may be used.  It does not change the overall nature of the contract.   (i)       That, in accordance with Public Contract Regulations 2015, Regulation 72(1)(a), the call off contract with Trustmarque Ltdfor Miscellaneous Software be modified as provided for within the existing contract at clause 1.3 by extending the term from 1st July 2025 to 30th June 2026; and   (ii)       That the Procurement Team be authorised to issue the relevant contract modification documentation.   Do Nothing: This option was considered and rejected because the contract would be out of date and any preferential costs or additional services would become invalid.   Seek Competition (Quotation / Tender): The option of going out to tender for a new contract would involve the use of resources that would not make it cost effective for the authority at this time.  

Date of Decision: July 10, 2025