Decision
Analysis
outcome: The decision outcome was to review and agree to the proposed contract extension, with a cost of £139,647.97 in year one and a total cost of approximately £756,389 over the five year period.
summary: The decision at stake is the approval of a contract extension for a housing management system for Adur Homes over a five year period.
topline: The Adur and Worthing Cabinet Members for Housing and Citizen Services have decided to approve a contract extension for Adur Homes' housing management system over a five year period.
reason_contentious: This issue may be contentious as it involves significant financial investment and potential disruption in transitioning to a new system, which could impact stakeholders and services.
affected_stakeholders: ["Adur Homes", "Assistant Director for Housing and Homelessness Prevention", "Local residents", "Regulator of Social Housing"]
contentiousness_score: 6
political_party_relevance: There are no mentions or implications of political parties or political influence on the decision.
URL: https://democracy.adur-worthing.gov.uk/ieDecisionDetails.aspx?ID=1234
Decision Maker: Adur Cabinet Member for Housing and Citizen Services, Worthing Cabinet Member for Housing and Citizen Services
Outcome:
Is Key Decision?: Yes
Is Callable In?: Yes
Purpose:
Content: · Reviewed and agreed to the proposed contract extension covering a five year period. The cost of the contract in year one is £139,647.97 with a total cost over the five year period of approximately £756,389. · Instruct the Assistant Director for Housing and Homelessness Prevention to proceed with the procurement process as advised. Adur Homes must have a strong and effective housing management system in place to meet the new national consumer standards and to successfully implement the Improvement Plan agreed with the Regulator of Social Housing. To maintain business continuity, we want to remain with MRI who provide the Orchard software, as transitioning to a new system would be resource-intensive and could cause significant disruption. Transitioning to a new system would be resource-intensive and could cause significant disruption. A 3 year renewal was considered but that wouldn’t take us through the Local Government Review where there will be expected significant change. Larger discounts on modules were available over the longer 5 year contract.
Date of Decision: July 10, 2025