URL: https://democracy.guildford.gov.uk/ieDecisionDetails.aspx?ID=4613

Decision Maker: Executive

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: Yes

Purpose:

Content: Decision: 1.                Approve commencement of the procurement process for the projects listed in Appendix 1 and 2 to this report; 2.                Grant a waiver to the Contract Procedure Rules to enable Procurement to pursue an urgent procurement of line 96 of Appendix 2 (of the Supplementary Agenda Pack) in compliance with the provisions of the Procurement Act 2023; and 3.                Delegate authority to the Joint Strategic Director for Finance and Resources in consultation with the Lead Councillor for Finance, upon selection of a successful contractor, to award the contracts listed in Appendix 1 and 2, being: ·              Procurement of wheeled bins (5 types) (line 89) ·              Trees and Countryside Works - Replacement Boardwalk at Riverside Nature Reserve (line 90) ·              Delivery of Capital Works Relating to structural works (line 91) ·              Weyside Urban Village Consultancy Services for a Strategic Project Lead, a Development Surveyor and a Project Lead (lines 93-95); and ·              Responsive repairs contract (line 96)   Reason(s): The Executive is required to approve, prior to their commencement, all procurement activity which may require a Key Decision for the award. It is good governance to seek approval by providing Executive with a summary of all proposed procurements that may result in a Key Decision prior to procurement procedures formally commencing. Planning procurement activity ensures: ·        effective stakeholder management?  ·        effective procurement and sourcing?  ·        compliance with relevant Procurement Legislation and the Council’s own Contract Procedure Rules??  ·        there is consideration on how contract price is to be managed in contract and what contract price model will be used?  ·        our procurement is ethical by considering factors such as environmental and climate change impact, social value and modern-day slavery risk.??  ·        how best value is to be achieved is clearly defined, including how contract management will ensure that the Council attains best value during the life of the contract. This report will avoid the need to submit multiple individual requests for approval to procure and award contracts, therefore being more agile in the approval process in relation to procurement activity. Other options considered and rejected by the Executive: Bring each individual item to the Executive, which will incur more time and cost writing individual reports. Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted: None.  

Date of Decision: August 14, 2025