URL: https://www.fenland.gov.uk/localgov/ieDecisionDetails.aspx?ID=1021

Decision Maker:

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Purpose: To recommend to Council the approval of the procurement of the required HGV vehicles as part of the ongoing Fleet Replacement Plan.   To recommend to Council the delegation of the procurement of these vehicles to the relevant director, through existing procurement frameworks or mini tender as required, in consultation with the portfolio holder.  

Content: To recommend to Council the approval of the procurement of the required HGV vehicles as part of the ongoing Fleet Replacement Plan.   To recommend to Council the delegation of the procurement of these vehicles to the relevant director, through existing procurement frameworks or mini tender as required, in consultation with the portfolio holder.   Members considered the Refuse, Recycling and Cleansing HGV Fleet Replacement report presented by Councillor Tierney.   ·         Councillor Mrs French expressed her support for the report, recalling a difficult time when several refuse vehicles broke down one Christmas period. She said the fleet must be kept up to date to prevent such an unfortunate situation occurring again. ·         Councillor Hoy agreed, saying FDC provides an exemplary refuse and cleansing service which is the best of the four authorities she has worked for.  ·         Councillor Boden reaffirmed the work of the service at both managerial and operative level and agreed it is one of the better local authorities for provision of this service. ·         Councillor Tierney thanked members for their support, saying the authority needs to plan for the future. The council can get at least ten years usage out of its refuse vehicles and up to fifteen for smaller ones. This is a vital service for Fenland, and it is not an unnecessary spending of money.    Proposed by Councillor Tierney, seconded by Councillor Boden and AGREED to: ·         recommend to Council to approve the procurement of the 4 HGV vehicles for delivery April 2026 as part of the ongoing Fleet Replacement Plan. ·         recommend to Council this vehicle and capital requirement for 2027/28 and 2028/29 and for these requirements to be added to the Medium-Term Financial Strategy. ·         recommend to Council the delegation of the procurement of these vehicles to the corporate director with responsibility for Environmental Services, through existing procurement frameworks or mini tender as required, in consultation with the Portfolio Holder responsible for street sweeping, recycling and refuse collection ·         note that the total value of required vehicles that will need to be ordered within the next 24 months is expected to be in the region of £2,560,000. The Chief Finance Officer will determine the best value means of financing these necessary vehicles.

Date of Decision: September 15, 2025