URL: https://democracy.wirral.gov.uk/ieDecisionDetails.aspx?ID=6088

Decision Maker: Director of Neighbourhood Services

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Purpose: The purpose of the report is to make recommendations to the Director of Neighbourhood Services to award a contract for the provision of a 5-year term contract to manage the council's parking machines and cashless payments

Content: The purpose of the report is to make recommendations to the Director of Neighbourhood Services to award a contract for the provision of a 5-year term contract to manage the council's parking machines and cashless payments Decision:   The Director for Neighbourhood Services has approved recommendations to agree a contract award to International Parking Systems (UK) Ltd based on a direct award for approximately 160 pay and display machine equipment up to the value of £800,000 and the parking management system that remotely monitors payments, transactional details and fault reports, for a contract term of 5 years at a contract value of £600,000, giving a total contract value of £1,400,000. The Eastern Shires Purchasing Organisation Parking Management Solution Lot 1 framework will be used to procure the services from International Parking Systems (UK) Ltd which avoids additional procurement costs from not having to retender for alternative suppliers.     Reasons for the decision:   There is a need for the Council to formalise a contract for its parking machine equipment and payment management system. The Councils incumbent provider of these services International Parking Systems (UK) Ltd is a sole supplier and formalising a contract with it avoids additional procurement costs, for the supply of new machines and equipment as detailed in the report.   Not having to secure the parking machine equipment and payment management system services from another provider also avoids any unnecessary costs in having to replace our existing 140 payment machines which are in perfectly good working order with a further 5-to-10-year lifespan.   Since procuring machines form International Parking Systems (UK) Ltd in 2017 it has provided a satisfactory service for the supply of equipment and operation of the payment management system.   Alternative options considered:   The payment management system can only be operated by the current machine supplier, International Parking Systems (UK) Ltd. The existing equipment and technology have a future lifespan of up to 10 years. There will be significant cost savings from not having to retender for alternative equipment and suppliers and a tender exercise at this stage, could result in higher contract costs impacting on the Council’s budgets.   To not enter into a contract with International Parking Systems (UK) Ltd is not considered an appropriate option as it would compromise the Council’s ability to meet statutory obligations, would delay the delivery of the short term aims of the approved parking strategy and result in risks set out in section 7.0 of this report.  

Date of Decision: September 23, 2025