URL: https://democratic.bracknell-forest.gov.uk/ieDecisionDetails.aspx?ID=4030

Decision Maker: Cabinet

Outcome:

Is Key Decision?: Yes

Is Callable In?: Yes

Purpose: To seek approval of the procurement plan for a supply framework for utilities (gas, electricity and water) and delegate the award of the contract to officers on completion of the tender process.

Content: To seek approval of the procurement plan for a supply framework for utilities (gas, electricity and water) and delegate the award of the contract to officers on completion of the tender process. RESOLVED that   i.       the Strategic Procurement Plan (Appendix A) for procurement of utilities (electricity, gas and water) for Bracknell Forest Council (BFC) is approved.   ii.     Cabinet delegates the decision to award to the preferred framework provider, once procured, to the Executive Director: Place in consultation with the Cabinet Member for Economy and Regeneration i.       Bracknell Forest Council relies on uninterrupted access to essential utilities to maintain effective operations. These include: ·       Electricity ·       Gas ·       Water ·       Energy services (metering and managed service)   ii.     The current framework for electricity and gas will expire as noted in the table below. Milestone Date Current Agreement End Date 20 February 2027 Required Notice Period 370 days in advance Latest Termination Notice Date 14 February 2026   iii.    The proposal for future procurement will bring the purchase of these utilities including an energy services function into a co terminus framework and under one framework provider with the purchase of water supplies.   iv.    The current supplier of water supplies has a different expiry date to the gas and electricity framework provider but this procurement exercise is capable of bringing all three services into one framework.   v.     The preferred framework will be contracted for an initial period of 4 years with the option to extend for a further 4 years.   vi.    The strategic procurement plan is required as this purchase will be above threshold levels. Without a renewed framework BFC will purchase utilities and water by an alternative procurement method. This may reduce long-term value for money objectives. None

Date of Decision: September 23, 2025