URL: https://democracy.stratford.gov.uk/ieDecisionDetails.aspx?ID=4074

Decision Maker:

Outcome:

Is Key Decision?: Yes

Is Callable In?: Yes

Purpose:

Content: To approve the procurement of contractors to carry out various works at Elizabeth House to comply with recommendations from statutory regulatory inspections for health and safety and building maintenance.   The works are needed to comply with health and safety legislation, and extensive due diligence has been carried out to ensure that the correct scope of works is carried out, maximising value for money and assisting with reduction in carbon emissions.   Two main areas of work are required. 1)   Replacement of emergency lights and various associated distribution boards and electrical works. Several of the lights are unable to be repaired due to parts no longer being available. As they are part of an integrated lighting system this has meant complete exploration of design options and use of specialist companies to determine the extent of work needed to ensure compliance and at the same time maximising opportunities to reduce CO2 by installing smart scan options. Due to this being a recommendation to ensure compliance with regulations and concerns about staff and public safety in the building as the nights get darker the work needs to be completed as soon as possible. 2)   Repairs and alterations to fire doors and fire compartmentalisation to meet requirements of Fire Risk Assessments relative to the current and proposed future use of Elizabeth House. Comprehensive surveys have been undertaken by specialist companies to determine the exact scope of the works needed, given the age of the building, it’s use by staff and members of the public and to ensure that relevant legislation is complied with.   To ensure compliance with the regulatory reports undertaken for al of these areas, considerable exploratory work has been undertaken to determine the full extent of works needed and to agree appropriate solutions. As the areas are relevant to the occupation of Elizabeth House in a safe and compliant manner not proceeding with the works is not an option if the building is to remain open and works need to be carried out as soon as possible before the onset of winter.   ·         To give the Head of Environmental and Neighbourhood Services approval to proceed with the procurement as detailed ·         That the Head of Environmental and Neighbourhood services provides a progress report to Cabinet within the next 4-6 weeks.  

Date of Decision: November 4, 2025