URL: https://democracy.eastsussex.gov.uk/ieDecisionDetails.aspx?ID=2637

Decision Maker: Lead Member for Transport and Environment

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Purpose: To seek Lead Member approval to fund the installation of fire suppression systems at Maresfield and Pebsham waste transfer stations. This is to reduce the likelihood of a fire causing damage and disruption at both facilities, and reduce the consequent impact that the loss of either facility would have on waste collection and disposal services in East Sussex.

Content: To seek Lead Member approval to fund the installation of fire suppression systems at Maresfield and Pebsham waste transfer stations. This is to reduce the likelihood of a fire causing damage and disruption at both facilities, and reduce the consequent impact that the loss of either facility would have on waste collection and disposal services in East Sussex. 28.1     The Lead Member considered a report by the Director of Communities, Economy and Transport together with exempt information in a later agenda item.   DECISIONS   28.2     The Lead Member RESOLVED to:   (1) note the heightened increasing risk of fires at the Council’s household waste transfer stations and the proposal to install fire suppression systems;   (2) subject to approval by Council to the variation of the Capital Programme to include this proposal, agree a 50% contribution towards the installation of fire suppression systems at Maresfield and Pebsham waste transfer stations; and   (3) delegate authority to the Director of Communities, Economy and Transport to finalise the written agreement relating to fire suppression systems between the Councils and Veolia.   REASONS   28.3     The proposal to install fire suppression systems is supported by the East Sussex Fire Service, the Environment Agency and insurers, and is considered industry good practice. It will help mitigate the risk of a major business continuity event impacting waste collection services across the county and increase the resilience of East Sussex County Council (ESCC) waste management facilities through the current waste PFI contract and beyond.   28.4     There is an ongoing risk of a qualifying change in the law and tipping away claims against the County Council, should there be a major fire at one of the transfer stations. This proactive approach will align mitigations consistently across sites and stabilise the ongoing risk.   28.5     Veolia has agreed to a contribution towards infrastructure which could otherwise be an ESCC cost. This provides ESCC with reduced financial liability and supports wider commercial contract arrangements.   28.6     The Council’s waste team will continue efforts to support residents in safe recycling; however, the increasing risk of fires is likely to remain as demand for electronic products grows. The Council must therefore protect its assets and service operations effectively to mitigate both service and financial risks.

Date of Decision: November 10, 2025