URL: https://meetings.westoxon.gov.uk/ieDecisionDetails.aspx?ID=461

Decision Maker: Chief Executive & Head of Paid Service - Giles Hughes

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Purpose: To consider submission to the fifth round of Westhive and determine pledge levels for the Council main Westhive fund.

Content: To consider submission to the fifth round of Westhive and determine pledge levels for the Council main Westhive fund. That the Chief Executive resolved to;   Approve that final determinations as explained in consultation with the Leader of the Council.   In March 2023, the Executive agreed to commission Spacehive Ltd to create a Westhive ‘movement’ on its civic crowdfunding platform.  This movement enables local people to promote ideas for civic projects and to raise money from local supporters, including the Council. The Round 5 project creators pitch deadline was 17th September 2025. There are currently 13 verified projects actively fundraising on the Westhive platform.    Please visit https://www.spacehive.com/movement/westhive/projects to view the live campaigns.   The remaining available budget for Rounds 5 and 6 in the Council’s main Westhive fund is £122,627.   Criteria states that the maximum amount that can be awarded from the Council’s main Westhive Fund is £12,000 or 75% of the total project cost, whichever is the lower amount. This fund can support capital or revenue projects.   When arriving at the recommendations the panel has sought to prioritise projects based on the following factors: ·         Relevance to Council aims. ·         Benefit of the project. ·         Number of pledges. ·         Relation to other projects. ·         Value for money/potential impact.   SUMMARY OF RECOMMENDATIONS Project creator Revenue &/or Capital Score (50 max) Project total target Pledges – Number / Value Funds raised at 23-10-25 Officer recommend Westhive Be Free Young Carers     REV 45 £54,516     4 £38,290 £10,000 Against the Grain CIC     CAP 35 £27,130     8 £215 £5,000 Soldiers of Oxfordshire  REV 25 £22,137     5 £500 £5,000 Charlbury Pre-School CAP 30 £6,753     8 £1,930 £1,700 The Dorcas Dress Project REV 50 £9,606     10 £1,372 £7,205 First & Last Mile CIC  CAP 35 £28,261       7 £580 DEFER pending outcome of OCC school transport appeal Witney and West Oxfordshire Foodbank  CAP 35 £45,218     0 £0 £5,000 Tackley Village Memorial Hall  CAP 40 £19,125     1 £1,875 £8,000   Churchill & Sarsden Village Hall CAP 45 £21,993     14 £270 £10,000 Empowering Children Through the Arts CAP/REV 50 £51,261     10 £23,180 £12,000 It's about Bloody Time REV 30 £16,495         1 £5 £4,124 conditional on officers being satisfied that the project will meet need   Courtside Hubs CIC CAP DEFER £21,219     0 £0 DEFER pending further discussion with officers Over Norton Parish Council CAP DEFER/ DECLINE £17,226   1 £9,000 DECLINE TOTAL     £340,940   £77,052 £68,029       The Chief Executive could decide not to fund at the levels recommended above and instead refer the matter for further consultation with the Executive. This would necessitate a further review group meeting and delay determinations. None

Date of Decision: November 6, 2025