URL: https://democracy.stratford.gov.uk/ieDecisionDetails.aspx?ID=4105

Decision Maker: Head of Law and Governance and Monitoring Officer

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Purpose:

Content: By the Head of Law and Governance: To confirm appointment of Johnson Controls  to provide maintenance for SDC’s CCTV systems using a direct award through the ESPO framework for a three-year period with the option to extend for a further two years (https://www.crowncommercial.gov.uk/agreements/RM6289). The current contract with Johnson Controls expires on 30 September 2025, and continuing maintenance and reactive repair of the CCTV system on an ongoing basis is required now. The direct award will ensure the least service disruption.   This Notice was brought to the Head of Service’s attention at the end of November and accordingly was authorised due to the circumstances and the necessity. Direct award to Johnsons Controls under the ESPO framework to continue maintenance and reactive repair of the CCTV system they are already familiar with Carrying out a further competition through the ESPO framework. There would be some service disruption during a further competition period as repair work would not be covered, so this option is considered unsuitable. Carrying out a full open tender process in accordance with SDC’s Contract Standing Orders. There would be some service disruption during a full tender process as repair work would not be covered, so this option is considered unsuitable. Not appoint a contractor. This is not a viable option as SDC does not have the inhouse capacity and technical expertise to carry out maintenance on the CCTV system, which would degrade without required maintenance and repair.

Date of Decision: December 5, 2025