URL: https://milton-keynes.moderngov.co.uk/ieDecisionDetails.aspx?ID=1853

Decision Maker: Delegated Decisions

Outcome:

Is Key Decision?: No

Is Callable In?: No

Purpose: To agree a procurement and contracting approach as the lead authority for Civica Xpress, for software development required for the delivery of flexible voting pilots in May 2026.

Content: 1.         That the public and press be excluded from the meeting by virtue of Paragraph 3 (Information Relating to the Financial or Business Affairs of the Authority) of Part I of Schedule 12A of the Local Government Act 1972, in order that the meeting consider the exempt Annex Ato the report. 2.         That approval be granted to accept grant funding of up to £1,100,000 from MHCLG for the delivery of Civica Xpress EMS / Civica Polling Station software enhancements required for the delivery of approved Flexible Voting Pilots at the May 2026 elections. 3.         That approval to direct award a contract to Civica, for the required software development of: (a)        Civica Polling Station, on behalf of Milton Keynes City Council and Redditch Borough Council; and (b)       Xpress Electoral Management Software (EMS) for all Civica EMS clients, participating in pilots in 2026. 4.         That authority be granted to the Director of Law and Governance to approve the final contract award (for a period of up to 6 months), following publication of transparency notice as required by procurement law. 5.         That the draft specification and outline development milestones attached at exempt Annex A to the report, be noted, and that authority be delegated to the Director of Law and Governance to approve any necessary changes and any other necessary documentation that is required to give effect to the decisions contained within this report.

Date of Decision: December 16, 2025