URL: https://democracy.stratford.gov.uk/ieDecisionDetails.aspx?ID=4147

Decision Maker:

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: No

Purpose:

Content: To authorise the procurement of a new Housing IT System to support statutory housing, homelessness, allocations and related case-management functions, with an estimated contract value exceeding £150,000. Approval is sought to undertake a compliant procurement process and subsequently to award the contract to the winning supplier following evaluation. A new Housing IT System is required to replace the existing legacy system, which no longer meets operational needs or regulatory requirements. The new solution will improve service efficiency, ensure compliance with the Homelessness Reduction Act 2017 and enable accurate Homelessness Case Level Information Collection (HCLIC) data submission.   There is now some urgency and necessity as explained to the Leader.   Accordingly, approval is further sought to expedite the decision through the democratic process in accordance with the Councils constitutional rules. The Chair of OSC is in support given all the circumstances.   Note- The funding is already available. Option 1 – To give authority to proceed with the procurement (chosen) Recommended option - ensures continuity of statutory services and system compliance given the necessity.   Option 2 – Do not proceed Not recommended. Current system presents operational and compliance risks, lacks functionality and is no longer cost?effective.  

Date of Decision: March 12, 2026