URL: https://moderngov.woking.gov.uk/ieDecisionDetails.aspx?ID=4364

Decision Maker: Executive

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Purpose: To recommend to Council a Generative Artificial Intelligence (AI) Policy.

Content: The Executive Resolved That (i)   further in-person training for users on the use of Copilot and other AI tools be noted;         (ii)   Officers to explore and clarify the availability of full Microsoft 365 and Copilot access for Councillors;         (iii)  alternatives to the single vendor model, with only Copilot as a permitted tool, be kept under review; and The Executive Recommended to Council That the Generative Artificial Intelligence (AI) Policy, attached as Appendix 1 to the report, be adopted, subject to the amendments agreed by the Executive. Reason:  To ensure that Council employees, Members and third parties using generative AI tools when carrying out Council business do so in a lawful, secure, and ethical manner which is aligned to Council values, information governance requirements, and statutory duties.

Date of Decision: March 12, 2026