URL: https://modgov.hillingdon.gov.uk/ieDecisionDetails.aspx?ID=3515

Decision Maker:

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: Yes

Purpose:

Content: RESOLVED:   That:   1)    The tender submitted by O’Hara Bros. Surfacing Ltd for the provision of a Highways Term Service Contract on behalf of the London Borough of Hillingdon for a period of seven (7) years, commencing 1 July 2026 and expiring 30 June 2033, at an estimated value of up to £99.4 million, exclusive of annual inflationary uplifts, be accepted.   2)    It be agreed that the contract includes an option to extend for a further five (5) years, at an estimated value of up to £71 million (£14.2 million per annum, exclusive of annual inflationary uplifts).  Approval of any such extension shall be reported back to Cabinet for decision, subject to satisfactory contractor performance and agreement of appropriate commercial terms.   3)    Officers are instructed to actively pursue, secure and maximise every social value and commercial opportunity throughout the life of key contracts, including sponsorship for community initiatives across the Borough, reflecting the scale and long?term nature of the contract, reporting back to the relevant Cabinet Member portfolio holder on progress.   Reasons for decisions   The Cabinet Member for Planning, Housing & Growth introduced a report and recommendations, which Cabinet agreed, to award a term contract for the Council’s highways maintenance following a duly undertaken competitive procurement process. Cabinet noted the significant long-term value of the proposed contractual arrangements and the provision of social value within.   Alternative options considered and rejected   Cabinet considered other alternative service delivery models including bringing the service in-house or using multiple or geographical area contracts, but discounted these for operational reasons, as set out in the confidential report.   Relevant Select Committee Corporate Resources & Infrastructure Expiry date for any scrutiny call-in / date decision can be implemented (if no call-in) Cabinet’s decisions on this matter can be called in by a majority of the select committee by 5pm, Friday 1 May 2026. If not called-in by then, Cabinet’s decisions can then be implemented. Officer(s) to action Gurmeet Matharu / Chris Wheeler Directorate Residents Services Classification Private - Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it in accordance with Section 100(A) and paragraph 3 of Part 1 of Schedule 12 (A) to the Local Government Act 1972 (as amended).   This item was also circulated less than 5 clear working days before the Cabinet meeting and it was considered by the Chairman to be urgent, and therefore, considered.    

Date of Decision: April 23, 2026