URL: https://democracy.lbhf.gov.uk/ieDecisionDetails.aspx?ID=5127

Decision Maker: Cabinet Member for Finance and Reform

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Purpose: Provision of Microsoft Licences and Related Services

Content: 1.     Appendices 1, 2, and 3 and Annexes 2.1 and 2.2 are not for publication on the basis that they contain information relating to the financial or business affairs of any particular person (including the authority holding that information) as set out in paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).   2.     The Cabinet Member for Finance and Reform is asked to approve the procurement strategy and award decision for the provision of Microsoft Licenses and related services (Microsoft Enterprise Agreement). A direct award call-off is to be initiated via Lot 3 (Software) of the CCS Technology Products and Associated Services 2 framework agreement (RM6098), relying on the outcome of the completed CCS led aggregated procurement process in which H&F participated as a prospective contracting authority.   3.     The Preferred Supplier is identified in Appendix 1 (the “Preferred Supplier”) for the provision set out in recommendation 2 above, for the Contract Award Values included in Appendix 1 (the “Contract Award Values”), for a contract period of three (3) years with the option for extension by a further period of one (1) year.   4.     To note that the direct award call?off agreement will be entered into by the Council with the Preferred Supplier. Operating alongside the call-off agreement will be separate Microsoft Enterprise Agreement enrolment, which governs the direct contractual relationship with Microsoft, including licence usage rights and compliance requirements.  

Date of Decision: May 5, 2026