Decision
Analysis
outcome: The Cabinet approved Option 2 of the report, which is to procure Unit 4 ERPx through the G-Cloud 14 framework.
summary: The decision at stake is the re-procurement of an existing financial software system for East Hampshire District Council.
topline: The Cabinet has decided to procure Unit 4 ERPx through the G-Cloud 14 framework for East Hampshire District Council.
reason_contentious: This issue is not particularly contentious as it is primarily a financial decision to seek authority for procurement.
affected_stakeholders: ["East Hampshire District Council", "Cabinet members", "Existing software provider"]
contentiousness_score: 2
political_party_relevance: There are no mentions or implications of political parties or political influence on the decision.
URL: https://easthants.moderngov.co.uk/ieDecisionDetails.aspx?ID=453
Decision Maker: Cabinet
Outcome:
Is Key Decision?: Yes
Is Callable In?: Yes
Purpose: To consider the recommendations of the report, in relation to re-procurement of an existing financial software system.
Content: To consider the recommendations of the report, in relation to re-procurement of an existing financial software system. It was RESOLVED that the Cabinet APPROVED: Option 2 of the report - The procurement of Unit 4 ERPx through the G-Cloud 14 Reasons for the Decision To seek authority from the Cabinet to procure a Financial Management System to be used by East Hampshire District Council. Alternative Options Considered Option 1 – Extend existing contract and re-procure in 2027. Whist initially appearing to be the simplest way to proceed, this is not the best value for money and simply delays the decision. Extend to 2027 £ 94,000 New contract Yr 1 (27/28) £ 215,000 New contract Yr 2 (28/29) £ 215,000 Total £ 524,000 Option 2 – Procure through G-Cloud 14 and award to existing provider. A new procurement before the end of the G-Cloud 14 framework allows access to the lower prices in this schedule. New contract Yr 1 (26/27) £ 140,000 New contract Yr 2 (27/28) £ 140,000 New contract Yr 3 (28/29) £ 140,000 Total £ 420,000 Remaining with the existing supplier also allows EHDC to continue to build on the investment it has made thus far and will avoid additional implementation costs associated with a change of provider. Option 3 – Procure an alternative solution: Under LGR, EHDC is scheduled to be abolished on 31st March 2028. Any robust competitive procurement and implementation is a 18 month project. This would therefore lead to a go live date at best somewhen in late 2027. Changing to a new provider would also incur direct implementation costs of approximately £250,000. Due to the timescales and large additional cost, this is not a viable option.
Date of Decision: July 9, 2026