Decision

The Director of Resources and Organisational Development has decided to reprocure an ITrent HR Information System via KCS Framework with Softcat PLC.

Analysis

outcome: Recommendations were approved to enter into a call-off contract with Softcat PLC for a five-year term.

summary: The reprocurement of an ITrent HR Information System via KCS Framework is at stake in the decision.

topline: The Director of Resources and Organisational Development has decided to reprocure an ITrent HR Information System via KCS Framework with Softcat PLC.

reason_contentious: This issue may be contentious as it involves a significant financial commitment and potential impact on employee payroll and data management.

affected_stakeholders: ["Council employees", "Councillors", "Softcat PLC", "MHR International UK Limited"]

contentiousness_score: 6

political_party_relevance: There are no mentions or implications of political parties or political influence on the decision.

URL: https://midsussex.moderngov.co.uk/ieDecisionDetails.aspx?ID=767

Decision Maker: Director of Resources and Organisational Development

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: No

Purpose: Reprocurement of ITrent HR Information System via KCS Framework to Softcat PLC.

Content: Reprocurement of ITrent HR Information System via KCS Framework to Softcat PLC. The Council’s current contract with MHR International UK Limited for HR and Payroll software and services will come to an end on 16 July 2026 and there is no provision in the contract to extend it any further. The Council continues to have a need for these services which will ensure that the Council continues to pay its employees and councillors correctly and that it holds information in line with GDPR. The current provider is performing well under the current contract and continues to provide value for money for the Council. It is proposed to enter into a call-off contract via the KCS framework for a five-year term with Softcat PLC, as a reseller of MHR iTrent and associated services, in accordance with the Council’s Contract Procedure Rules in the Council’s Constitution and the Procurement Code and at a total contract value of £308,336.97 exc. VAT from and including 17 July 2026 to and including 16 July 2031.

Date of Decision: July 13, 2026