Decision
Analysis
outcome: The procurement of the service via an open Request for Quote for a 2+1+1 term effective 1 April 2027 was approved.
summary: The decision is about the procurement of a Sensory Needs Social Support Service to support individuals with sensory needs in Bracknell Forest.
topline: The Executive Director: People has decided to approve the procurement of a Sensory Needs Social Support Service in Bracknell Forest.
reason_contentious: The issue is not particularly contentious as it is in line with the legal obligation of local authorities to support individuals with sensory needs.
affected_stakeholders: ["Individuals with sensory needs", "Berkshire Vision", "Bracknell Forest Council", "Service providers"]
contentiousness_score: 2
political_party_relevance: There are no mentions or implications of political parties or political influence on the decision.
URL: https://democratic.bracknell-forest.gov.uk/ieDecisionDetails.aspx?ID=4270
Decision Maker: Executive Director: People
Outcome:
Is Key Decision?: Yes
Is Callable In?: Yes
Purpose: To approve the procurement of the Sensory Needs Social Support Service
Content: RESOLVED that the procurement of a Sensory Needs Social Support Service, via an open Request for Quote, for a 2+1+1 term effective 1 April 202 be APPROVED. The Care Act 2014 places a legal obligation on local authorities to support people with sensory needs and ensure information and advice is provided with due regard to the needs of individuals with sensory needs. The current contract delivered by Berkshire Vision expires on the 31 March 2027, under the current terms no further extensions are permissible. The contract value would allow for a Request for Three Quote process in line with the Council’s Contract Standing Orders. However, market research has shown that there is a very limited market for this specialist service, therefore an open Request for Quotation process allows for providers not currently known to Bracknell Forest Council (BFC) to bid for the tender, while ensuring value for money as well as a high-quality service for Bracknell Forest residents. Two options have been considered for this service, with option 1 below being recommended: Alternative Options Considered Benefits Barriers Recommendation Option 1: Request for 3 formal quotes – based on the total contract value Quicker process than going through a full open tender Limited approach to the provider market reducing access to providers currently unknown Reject Option 2: Do not commission a new Sensory Needs Social Support Service Savings on the contract Not compliant with statutory duties under the Care Act 2014 Reject N/A
Date of Decision: July 29, 2026