Decision
Analysis
outcome: The contract was awarded to Dennis Eagle for the supply of the vehicles at a total cost of £2,181,120.
summary: The decision involves the approval to award a contract for the purchase of up to 10 x 26 Tonne Refuse Collection Vehicles to replace the old fleet that has reached its operational life, ensuring continued and efficient waste and recycling services.
topline: The Salford City Council has decided to award a contract for new refuse collection vehicles to enhance essential public services.
reason_contentious: The issue may be contentious due to the significant expenditure involved and the impact on service delivery performance if not addressed. The decision affects an essential public service and has reputational implications for the council.
affected_stakeholders: Residents relying on waste and recycling services, the council's service delivery performance, and the contractor Dennis Eagle.
contentiousness_score: 5
political_party_relevance: No direct mention of political parties or political influence on the decision is provided in the record.
URL: https://sccdemocracy.salford.gov.uk/ieDecisionDetails.aspx?ID=2352
Decision Maker:
Outcome:
Is Key Decision?: No
Is Callable In?: No
Purpose:
Content: Salford City Council – Record of Decision I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve: · Approval to Award the Contract forthe purchase of up to 10 x 26 Tonne Refuse Collection Vehicles. Detail required Answers Title/Description of Contracted Service/Supply/Project 26 Tonne Refuse Collection Vehicles Name of Successful Contractor Dennis Eagle Supplier Registration Number (to be supplied by Corporate Procurement) 03794455 Type of organisation (to be supplied by Corporate Procurement) Private Limited Company Status of Organisation (to be supplied by Corporate Procurement) SME Contract Value (£) £2,181,120 (10 Vehicles) full project Contract Duration N/A Contract Start Date N/A Contract End Date N/A Optional Extension Period 1 N/A Optional Extension Period 2 N/A Who will approve each Extension Period? N/A Contact Officer (Name & number) N/A Lead Service Group Place How the contract was procured? (to be supplied by procurement) Framework Mini Competition Framework Details (where applicable) (procurement body, framework reference & title, start/ end date YPO 000960 Specialist Vehicles Lot 2 Funding Source Choose an item. Ethical Contractor (EC): Mayor’s Employment Charter EC: Committed to sign Charter EC: Accredited Living Wage Employer ü The Reasons are: As part of the 2023/24 capital programme, funding has been agreed to replace eleven Refuse Collection vehicles (RCV’s) that have reached their operational life and require replacing. The request for approval to procure these RCV’s is due to the current existing vehicles being beyond their operational and economic efficiency, which is resulting in increasing “down time” that in turn is contributing to delayed waste & recycling bin collections, and this is impacting on our service delivery performance, resulting in reputational issues for an essential service that is a statutory requirement and vital service for our residents. It was decided to procure the vehicles via the capital programme, as it is currently the most cost-effective funding option (oppose to leasing). The Place Directorate has received capital funding to cover this expenditure. Options considered and rejected were: Continuing to use existing fleet. Due to the age of the vehicles this was rejected as uneconomically viable. Assessment of Risk: Failure to replace the fleet would impact of service delivery of the waste and recycling service and eventually failure to provide full service. The source of funding is: Capital Programme Legal Advice obtained: LEGAL IMPLICATIONS: Yes – Shared Legal Services Financial Advice obtained: FINANCIAL IMPLICATIONS: Submitted by: Yes - Paul Guest – Senior Accountant Procurement Advice obtained: Yes – Deborah Derbyshire HR Advice obtained: N/A Climate Change Implications obtained: CLIMATE CHANGE IMPLICATIONS: Supplied by: In consultation with Michael Hemingway and Hayley Nixon The following documents have been used to assist the decision process: None. Contact Officer: Alan Fitzsimons/ Telephone number: 0161 925 1048 This decision is not subject to consideration by another Assistant Mayor. The appropriate Scrutiny Committee to call-in the decision is the Environment, Neighbourhoods and Community. Signed: Paul Dennett Dated: 14 June 2023. City Mayor FOR DEMOCRATIC SERVICES USE ONLY * This decision was published on 14 June 2023 * This decision will come in force at 4.00 p.m. on 21 June 2023 unless it is called-in in accordance with the Decision-Making Process Rules.
Date of Decision: