The Salford City Council has decided to award a contract to Support in Sport (SIS) UK Ltd for the refurbishment of Albert Park 3G Artificial Grass Pitch.

URL: https://sccdemocracy.salford.gov.uk/ieDecisionDetails.aspx?ID=2350

Decision Maker:

Outcome:

Is Key Decision?: No

Is Callable In?: No

Purpose:

Content: Salford City Council – Record of Decision   I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:   ·      the award of the Contract for Refurbishment of Albert Park 3G Artificial Grass Pitch as detailed in the table below:   Detail required Answers Title/Description of Contracted Service/Supply/Project Refurbishment Albert Park 3G Artificial Grass Pitch Name of Successful Contractor Support in Sport (SIS) UK Ltd Supplier Registration Number (to be supplied by Corporate Procurement) 04174873 Type of organisation (to be supplied by Corporate Procurement) Private Limited Company Status of Organisation (to be supplied by Corporate Procurement) SME Contract Value (£) £661,929 full project Contract Duration 3 months Contract Start Date 17/07/2023 Contract End Date 06/10/2023 Optional Extension Period 1 1 months Optional Extension Period 2 1 months Who will approve each Extension Period? Strategic Director (extension < £150k) Contact Officer (Name & number) Ian Worsley Lead Service Group Place How the contract was procured? (to be supplied by procurement) Competitive tender through grant funder’s framework Framework Details (where applicable) (procurement body, framework reference & title, start/ end date Football Foundation AGP Framework 2020 Funding Source Combination of Above (please detail below) Ethical Contractor (EC): Mayor’s Employment Charter   EC: Committed to sign Charter   EC: Accredited Living Wage Employer   The Reasons are: A successful application for funding has been made to the Football Foundation for the refurbishment of the 3G artificial grass pitch and the minor reconfiguration and refurbishment works to the adjacent pavilion within Albert Park.   The application to the Football Foundation has been made jointly between Albert’s of Salford the leaseholder and Charitable Incorporated Organisation based in the park and Salford City Council, who own the site and will procure the works.   On completion of the works the proposed improvements will increase opportunities for residents to participate in sports and provide improved community facilities.   Options considered and rejected were: A failure to secure investment and the refurbishment of the 3G pitch will result in the closure of the facility.   Assessment of Risk: Low   The source of funding is: Football Foundation £603,495 Alberts of Salford CIO £50,000 Albert Gubay Charitable Foundation £50,000 Other external grant awards. £50,000 TOTAL £753,495   Legal Advice obtained: The procurement process referred to in the body of the report has been undertaken in line with and the Council’s own Contractual Standing Orders and the Public Contracts Regulations as the Football Foundation invited tenders in accordance with their national framework which is compliant with the Public Contracts Regulations which is a condition of the Football Foundation grant award and their national framework agreement.   It is a requirement of the terms and condition of the external grant award from the Football Foundation that the Council are required to accept the terms and conditions of the grant  funding agreement (effectively a back-to-back agreement which flows down the agreed terms to the Council), which must be adhered to in the event that there are clawback provisions for failure to comply, and grant agreement terms will often refer to/ incorporate milestones, grant purposes, completion dates, compliance with PCR etc.   It is important that the Council complies with any other terms of the Football Foundation grant funding agreement (in particular ensuring that the fund is only used for eligible expenditure) and any timescales around expenditure and reporting are adhered to, otherwise the Council may be at risk of the Football Foundation seeking clawback of the funding for failure to comply.   Financial Advice obtained: Paul Guest, Senior Accountant 24/05/2023 The total value of the project is £753,495 which includes the refurbishment of the 3G artificial pitch together with the upgrading of the changing rooms/ pavilion.   Funding confirmation has been received from The Football Foundation, Alberts of Salford CIO and the Albert Gubay Charitable Foundation as per the values outlined within the report.   There are currently pending grant applications to the value of £50,000 awaiting sign off/ confirmation from the grant providers. The Place Greenspace & Streetscene infrastructure programme will underwrite this remaining £50,000 should these fail to materialise.   Procurement Advice obtained: As part of the terms and conditions of the external grant, the framework established by the Football Foundation was the required procurement route to ensure the grant funding was received, therefore the framework complies with the contractual standing orders and the Procurement Contract Regulations.   HR Advice obtained: N/A   Climate Change Implications obtained: N/A   The following documents have been used to assist the decision process. ·      Report of the Strategic Director for Place “Approval to Award the Contract for Refurbishment of Albert Park 3G Artificial Grass Pitch” Contact Officer: Ian Worsley/ Jo Regan Telephone number: 07977 508767/ 07977 248959   The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board     Signed:      Cllr Youd           Dated:     14 June 2023.                 Lead Member   FOR DEMOCRATIC SERVICES USE ONLY   *           This decision was published on 14 June 2023 *           This decision will come in force at 4.00 p.m. on 21 June 2023 unless it is called-in in accordance with the Decision-Making Process Rules.  

Date of Decision: