The Salford City Council has decided to award a contract to Schofield & Sons Ltd for essential repairs and improvements at St Andrew’s Methodist School.

URL: https://sccdemocracy.salford.gov.uk/ieDecisionDetails.aspx?ID=2349

Decision Maker:

Outcome:

Is Key Decision?: No

Is Callable In?: No

Purpose:

Content: Salford City Council – Record of Decision   I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:   ·      to Award the Contract for courtyard canopy, door repairs and replacement fire alarm at St Andrew’s Methodist School, Little Hulton   Detail required Answers Title/Description of Contracted Service/Supply/Project Courtyard canopy, door repairs and replacement fire alarm at St Andrew’s Methodist School Little Hulton Name of Successful Contractor Schofield & Sons Ltd Supplier Registration Number (to be supplied by Corporate Procurement) 02459259 Type of organisation (to be supplied by Corporate Procurement) Private Limited Company Status of Organisation (to be supplied by Corporate Procurement) SME Contract Value (£) £224,561         (£260,000 full project) Contract Duration  6 weeks Contract Start Date 21/07/2023 Contract End Date 01/09/2023 Optional Extension Period 1 N/a Optional Extension Period 2 N/a Who will approve each Extension Period? Choose an item. Contact Officer (Name & number) Les Woolhouse 07713 786 093 Lead Service Group People Services How the contract was procured? (to be supplied by procurement) Mini Competition Framework Details (where applicable) (procurement body, framework reference & title, start/ end date Minor Building Works Framework Lot 2 Funding Source Capital Programme Ethical Contractor (EC): Mayor’s Employment Charter   EC: Committed to sign Charter   EC: Accredited Living Wage Employer   The Reasons are: The works have been identified on the school’s asset management plan.   The works are for essential external repairs including the replacement of curtain walling, window frames, doors and roof areas. Removal of glazed canopy in the courtyard area and replacement with a new canopy. Installation of a new fire alarm system.   Options considered and rejected were: None. All procedures are in accordance with normal contractual standing orders.   Assessment of Risk:  High The works have been identified as potential health and safety risks and need to be addressed.  Failure to undertake the works could lead to serious injury if elements were to fall on staff, pupils or visitors below.   The source of funding is: Schools Capital Programme 2023/24 (Expenditure code: E23008)   Legal Advice obtained: supplied by Tony Hatton When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to, and the proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.   The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Two companies from the framework suppliers submitted a tender, and the bid has been evaluated on the most economically advantageous tender basis in line with published procedures resulting in the proposed award of the contract to Schofield & Sons Ltd. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and PCR.   Financial Advice obtained: submitted by Natalie Birchall The works to the sum of £260,000 (Tender costs £224,561 Plus surveys, professional fees and associated additional costs of £35,439) will be funded from the 2023/24 capital maintenance grant which has been awarded to the council.   Procurement Advice obtained: supplied by Deborah Derbyshire The works have been competitively tendered by means of a mini competition under the Council’s own Minor Building Works Framework Lot 2 which complies with the Council’s Contractual Standing Orders and the Procurement Contract Regulations.   The winning tenderer has submitted the most economically advantageous offer in line with the rules of the framework.   HR Advice obtained: N/a   Climate Change Implications: No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements relating to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.   The works will be programmed to minimise the traffic impact in the area.  Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.   Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes.   The following documents have been used to assist the decision process. ·      Report to Procurement Board dated 14th June 2023   Contact Officer: Les Woolhouse Telephone number: 07713 786 093   This matter is not subject to consideration by another Lead Member.   The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board.     Signed:       Cllr Youd          Dated:     14 June 2023.                 Lead Member   FOR DEMOCRATIC SERVICES USE ONLY   *           This decision was published on 14 June 2023 *           This decision will come in force at 4.00 p.m. on 21 June 2023 unless it is called-in in accordance with the Decision-Making Process Rules.  

Date of Decision: