The Salford City Council has decided to award a contract for essential roofing works at Alderbrook and New Park Schools to Wright Build Ltd.

URL: https://sccdemocracy.salford.gov.uk/ieDecisionDetails.aspx?ID=2348

Decision Maker:

Outcome:

Is Key Decision?: No

Is Callable In?: No

Purpose:

Content: Salford City Council – Record of Decision   I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:   ·      to Award the Contract for roofing works at Alderbrook and New Park Schools   Detail required Answers Title/Description of Contracted Service/Supply/Project Roofing works at Alderbrook & New Park Schools Name of Successful Contractor Wright Build Ltd Supplier Registration Number (to be supplied by Corporate Procurement) 01401191 Type of organisation (to be supplied by Corporate Procurement) Private Limited Company Status of Organisation (to be supplied by Corporate Procurement) SME Contract Value (£) £543,384         (£630,000 full project) Contract Duration  20 weeks Contract Start Date 08/07/2023 Contract End Date 30/10/2023 Optional Extension Period 1 N/a Optional Extension Period 2 N/a Who will approve each Extension Period? Choose an item. Contact Officer (Name & number) Les Woolhouse 07713 786 093 Lead Service Group People Services How the contract was procured? (to be supplied by procurement) Mini Competition Framework Details (where applicable) (procurement body, framework reference & title, start/ end date Minor Building Works Framework Lot 2 Funding Source Capital Programme Ethical Contractor (EC): Mayor’s Employment Charter   EC: Committed to sign Charter   EC: Accredited Living Wage Employer   The Reasons are: The works have been identified on the school’s asset management plan.   The works are for the replacement roof covering and installation of warm roof tapered insulation. Essential external repairs to replace the plant room door and repair the lintel.   Options considered and rejected were: None. All procedures are in accordance with normal contractual standing orders.   Assessment of Risk:  High Repairs are required to prevent water ingress into the building and the requirement for costly patch repairs to be undertaken. Failure to rectify this problem could lead to areas of the building being closed and additional costs for the internal repairs to water damaged areas.   The source of funding is: Schools Capital Programme 2023/24 (Expenditure code: E23023)   Legal Advice obtained: supplied by Tony Hatton When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to, and the proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.   The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways e.g. mini-competition, direct allocation etc. depending on the circumstances. A contract will then be formed between the Council and the chosen provider/s.   The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Two companies from the framework suppliers submitted a tender, and the bid has been evaluated on the most economically advantageous tender basis in line with published procedures resulting in the proposed award of the contract to Wright Build Ltd. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and PCR.   Financial Advice obtained: submitted by Natalie Birchall The works to the sum of £630,000 (Tender costs £543,384 Plus surveys, professional fees and associated additional costs of £86,616) will be funded from the 2023/24 capital maintenance grant which has been awarded to the council.   Procurement Advice obtained: supplied by Deborah Derbyshire The works have been competitively tendered by means of a mini competition under the Council’s own Minor Building Works Framework Lot 2 which complies with the Council’s Contractual Standing Orders and the Procurement Contract Regulations.   The winning tenderer has submitted the most economically advantageous offer in line with the rules of the framework.   HR Advice obtained: N/a   Climate Change Implications: No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements relating to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.   The works will be programmed to minimise the traffic impact in the area.  Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.   Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes.   The following documents have been used to assist the decision process. ·         Report to Procurement Board dated 14th June 2023   Contact Officer: Les Woolhouse Telephone number: 07713 786 093   This matter is not subject to consideration by another Lead Member.   The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board.     Signed:       Cllr Youd          Dated:      14 June 2023.                 Lead Member   FOR DEMOCRATIC SERVICES USE ONLY   *           This decision was published on 14 June 2023 *           This decision will come in force at 4.00 p.m. on 21June 2023 unless it is called-in in accordance with the Decision-Making Process Rules.    

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