URL: https://democracy.lbhf.gov.uk/ieDecisionDetails.aspx?ID=4914

Decision Maker: Cabinet

Outcome:

Is Key Decision?: Yes

Is Callable In?: Yes

Purpose: The gas and ancillary items contract for Housing will end in July 2025. The current contract allows for an extension of two years, structured as one plus one year, subject to mutual agreement by client and contractor. The extensions are to be let on existing contract terms and conditions; however, the incumbent contractor is now seeking amendments to these terms. On this basis, we need to source a new contractor to take over from Friday, 1st August 2025.   Given the level of uncertainty, the short timeframe, and that the provision of safe gas heating and hot water is fundamental for safety and wellbeing outcomes, it is necessary to reprocure a new five-year contract. We are proposing to do this using the mini competition option of the compliant South East Consortium (SEC) Heating & Water Hygiene Framework – Lot 1 ‘domestic and commercial heating’.

Content: The gas and ancillary items contract for Housing will end in July 2025. The current contract allows for an extension of two years, structured as one plus one year, subject to mutual agreement by client and contractor. The extensions are to be let on existing contract terms and conditions; however, the incumbent contractor is now seeking amendments to these terms. On this basis, we need to source a new contractor to take over from Friday, 1st August 2025.   Given the level of uncertainty, the short timeframe, and that the provision of safe gas heating and hot water is fundamental for safety and wellbeing outcomes, it is necessary to reprocure a new five-year contract. We are proposing to do this using the mini competition option of the compliant South East Consortium (SEC) Heating & Water Hygiene Framework – Lot 1 ‘domestic and commercial heating’. To approve the procurement strategy to procure a new gas and ancillaries’ contractor, using the mini competition option of the SEC domestic and commercial heating framework, for a contract term of 5 years.

Date of Decision: December 16, 2024