URL: https://reigate-banstead.moderngov.co.uk/ieDecisionDetails.aspx?ID=1192

Decision Maker: Head of Property Services

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Purpose: Purpose / background: At 19th June 2025 Executive, the below delegated decision recommendation (No.5), was approved: Approve for the Head of Property Services, in consultation with the Deputy Chief Executive, Chief Finance Officer, and the Portfolio Holder for Finance, Assets and Governance, to appoint a client design team to prepare to implement option 2 (Proceed with RAAC removal and all essential works to allow reopening of theatre at previous capacity, without bringing forward the planned maintenance programme or wider modernisation) Following this decision, officers reviewed the procurement options available to deliver the above outcomes and entered into a competitive procurement process for the appointment of the Client Design Team. The tender objectives, scope and key deliverables are outlined below and were shared with bidders as part of the competitive procurement process, which was a Further Competition under Lot 07 (Multi-disciplinary services) of the NHS SBS Healthcare Planning, Construction Consultancy and Ancillary Services (HPCCAS) Framework. Reasons for the decision: A formal procurement process has been completed seeking to appoint the full Client Design Team. The tender was issued on the 31st July 2025 with 5 bidders submitting responses on the 28th August 2025. A detailed evaluation exercise of quality and price of the tenders was completed by officers with support from the procurement team, which were scored against the Evaluation Criteria set out in the Invitation to Tender (ITT), weightings that were used to evaluate the Tenders was 60% Quality & 40% Price. A summary of the findings from the moderation of the five tenders can be found within Annex 1 (confidential exempt). While as part of the tender submission, we requested costs for RIBA Stages 1–7, the price evaluation covers RIBA Stages 1–3 only for consultancies other than the Project Management Consultant and Cost Consultant. Costs, beyond this stage these costs are expected to be received as part of the main contractor's submission, included within the novation process. The Council have therefore evaluated the total cost for all disciplines except for the Project Management Consultant and Cost Consultant up to RIBA Stage 3 only and the Project Management and Cost Consultancy evaluated up to RIBA Stage 7, with all other costs beyond RIBA Stage 3 being for information purposes only at this stage. The evaluation has identified Bailey Partnership (Group) Ltd as the preferred bidder.

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Date of Decision: October 20, 2025